Present: Councillors Mr P Mathewson (Chair), Mr F Wood, Mr L Bowes,
Mr P Latchford, & Proff. D Powlesland.
Also present A Wyatt – Parish Clerk.
- Apologies for absence.
Apologies were received from Cllrs Evans & Eyre.
At this point the Chairman welcomed all new Councillors to their first meeting.
- To approve the minutes of the Parish Council meeting 11th May 2015
The minutes were not approved as they could not be proposed and seconded due to lack of current members present at that meeting. Clerk to obtain guidance on procedure.
- Declarations of Interest
There were no declarations
- Matters arising from the Parish Council meeting 11th May 2015
(a) Yedingham allotments
The Chairman confirmed that Ryedale District Council were progressing matters regarding registered ownership with Land Registry. Cllr Powlesland suggested the allotment land could be used as a village orchard and funding to develop the matter may be available through English Heritage.
(b) Adoption of Standing Orders
For the benefit of the meeting the relevance of Standing Orders was explained.
The Chairman confirmed that the new model Standing Orders were now available printed in the Council handbook ‘Local Councils Explained’. The Parish Council is required to formally adopt registered Standing Orders subject to power being delegated to the Council Chairman & Clerk to insert the variables in the document.
It was proposed by Cllr Mathewson, seconded by Cllr Powlesland that this be undertaken in readiness for the next Council meeting.
(c) Transparency Code.
For the benefit of the meeting the relevance of the Transparency Code was explained by the Chairman highlighting the specific requirements for Councils with a turnover of less than £25,000.00.
The preference would be to utilise the Ebberston web site run by Ryedale District Council supported by a local web administrator. On this point Cllr Powlesland agreed to explore the proposed initial training to undertake this work.
(d) Workplace pensions
For the benefit of the meeting the requirements for Council to adopt Workplace Pensions was explained. It was confirmed that the Council was currently fully compliant in meeting these mandatory requirements.
(e) A170 Update.
A drawing was circulated indicating the proposed ‘safety hatching’ of the centre of the road from the refuge island near the brow of the hill approaching Ebberston restricted speed limit back west towards the direction of the Church. Councillors agreed that the proposal would have limited in affect in preventing overtaking on this section of road.
It was proposed by Cllr Wood, seconded by Cllr Bowes that the authority be asked to extend the commencement of the ‘hatching’ nearer to the entrance to the Church.
(f) Road Traffic Issues Yedingham
It was confirmed that road junction marking lines between Malton Road/Station Road Yedingham had been completed.
On the matter of speeding traffic concerns from residents the Council Chairman had written to the Police expressing public concern at the speed of traffic through the village. The response had been that little could be done as statistical evidence of accidents did not substantiate any further action by the Police.
Cllr Powlesland stated the major issue together with speeding was the weight and size of heavy lorries using the B1258 route from the A64 to the A170 to go east and return from destinations including Wykeham quarry. All Councillors voiced opinion that the B1258 route road surface was now in a poor state of repair due to unprecedented high volumes of heavy goods traffic. It was proposed by Cllr Powlesland, seconded by Cllr Mathewson that the authorities by advised the Council was unanimous in proposing a weight limit of 7.5 tons on the B1258 from the A64 at Knapton to the junction with the A170 at Snainton. It was suggested the best route for all concerned with heavy goods traffic from Malton and return would be to take the A169 to Pickering and use the A170 to travel east as an alternative to the A64.
(g) Dog fouling complaint
The Clerk reported that the matter appeared to be resolved following the involvement of the district dog warden. Ebberston residents continued to complain that areas such as Green Lane Ebberston still remained an area of concern as far as dog fouling was concerned. Complainants had been advised to contact the dog warden direct to report fouling incidents.
(h) Kings Lane rubbish tipping.
It was noted by Council this matter had been resolved following a letter to the culprit.
- Council Chairman’s report
- Attended Parish Liaison Committee RDC (see item24(a)
- Attended introductory session at Ryedale District Council on web site development (see item 16c)
- Met with PC Hunter and local residents regarding A170 traffic concerns at Lodge Fields and confirmed the Yedingham traffic safety issues to PC Hunter. Update in 16(e) and (f)
- Clerk’s report
The Clerk circulated copies of his period report to all Councillors.
For the benefit of the meeting the Clerk gave a brief resume of his role.
(a)Reporting of Incidents
The Clerk advised the meeting of the appropriate process in reporting incidents involving the local authority and utility services where assistance was required
eg: leaking water pipes and sewers, faulty street lighting etc. The Clerk should not be contacted as the person responsible for reporting and progressing such incidents.
Cllr Wood suggested a list of the relevant emergency contact numbers be provided.
As a further matter Council discussed the state of the road surface on Kirby Lane Yedingham agreeing that the road surface potholes were unacceptable and this matter should be reported to NYCC Highways. There were no matters arising from the Clerks report other than covered elsewhere on the agenda.
- Clerks report continued…..
For the benefit of new Councillors the Clerk advised the meeting of training facilities provided by YLCA which would be of value to new members appreciating the function and operation of Council procedures. This was endorsed by Cllr Mathewson. The Clerk would advise members of local training events.
- Election of Vice Chairman
The Council Chairman, Cllr Evans, had nominated Cllr Latchford who agreed to undertake the role. As there were no other nominations Cllr Latchford was elected as Vice Chairman of the Council
- Finance (see Clerk’s report)
For the benefit of the meeting the Clerk explained the reporting of financial information and the regular audit and verification processes.
(a)Current financial statement
The Clerk explained the content of the statement and requested this be verified with the cash book entries to include signature by two Councillors that entries were correct.
(b) Confirmation of period expenditure with cash book
This was confirmed by Cllrs Powlesland and Latchford signing the cash book.
(c) Council agreement to expenditure
The Council resolved expenditure was correct for the period.
- Planning Applications
(a) NYM.2014/0587/EIA – Ebberston Moor South well site, no further details
(b) NYM/20130435/FL – South Moor Farm Langdale End. Appeal Mr R Walker
APP/W9500/W/15/3007950 airfield construction. Awaiting report.
(c) 15/00380/HOUSE Milner 21 Main Street Ebberston – approved.
(a) it was noted that Community grants were available from NYMNPA for specific small scale projects that are environmentally beneficial. Details with the Clerk.
(b) It was noted that NYCC had announced a new Community Award Scheme which would be given for the best nominated community project. Details with the Clerk.
(c) The Clerk advised the meeting on the status of the Parish with regard to the Emergency Planning procedures. It had been previously agreed by Council that the Parish would be fully supported by procedures managed by County and District Councils without the need for Parish independent activity in this regard.
(d) NYCC reductions in bus Services. The Clerk reported on planned cuts to certain routes currently covered by independent service providers, these cuts did not directly affect the Parish location.
(e) RDC Chairman Charity Appeal Donations
The Clerk advised the meeting of a letter received from the Chair of RDC concerning her charity appeal. Council considered that it was unable to support any charities given the current status of Council funds.
(f) It was noted that Rural Services Network had sent an email to encourage people to complete an ‘on line’ questionnaire/survey about crime within the area.
(g) It was noted that an email had been received from NYCC advising that details of their public consultation exercise was available ‘on line’.
- Correspondence continued………………..
(h) It was noted an approach had been received within Ebberston to have the grass on the bank to the beck cut to assist with the Duck Derby. The Clerk had advised the Council Chairman that new funds were available to support the cost of this request.
(i) It was noted an invitation had been received to attend a Waterways Forum. The Council Chairman had responded to consider attending the next meeting.
- Reports from meetings
(a) Ryedale Parish Liaison meeting
The Council Chairman had attended this meeting and confirmed that the earlier
remarks concerning heavy fines thought to be related to noncompliance with the Transparency Code was in fact related to Workplace pensions.
(b) Bus routes and timings across North Yorkshire, which included the EYMS 128 service, were changing to make them more economical as opposed to them being withdrawn. The changes matched usage of route and times of travel.
(c) Fire & Rescue Response. A presentation was given which will be available for comment later in the year. A significant matter was the proposed introduction of 3 person quick response units.
(b) Ebberston Village Hall Committee
Cllr Mathewson reported he had attended the AGM of the village hall committee on 30th June 2015. Items of note were that operating costs had risen by £590.00 compared with the previous year. Events planned for the coming months were the
August Village Fete as well as special events in the village hall.
A cleaner for the hall had now been appointed.
- Notice of meetings.
Ebberston Sportsfield Association 14th July 2015
- Queries & Concerns from Councillors
(a)The Chairman asked Cllr Wood to confirm the work required to reinstate the masonry on the millennium stone in Ebberston and if he could undertake the repairs. Cllr Wood advised on the requirements but was unable to do the work.
(b)The Clerk had received a complaint concerning encroachment of the hedge to the far end south side of Mill Lane Ebberston. Council requested the Clerk visit the hedge owner with a request to have it cut back.
- Date of next meeting
The next meeting of the Council will be held on Monday 14th September 2015 at Yedingham village hall commencing at 7.0pm.
The Chairman closed the meeting at 8.40pm